Brain ERP

Allow managing chart of accounts, assets, daily journal entries, and currencies. In addition, all reports related to accounting are available to improve forecasting and analytical overview (Statement of Accounts, Trial Balance, Balance Sheet, Account Reconciliation…) besides the automatic generation of Difference of Exchange, End-Of- Year closing, VAT Closing, and Assets Depreciation.

1.Chart of accounts.
Chart of accounts is a list of financial accounts set up, usually by an accountant, for an organization, and available for use by the bookkeeper for recording transactions in the organization's general ledger.

2.Currencies:
 Definition of all types of currencies used and daily rate.

3.Daily entries:
 Used to process current accounting entries, allocations, and corrections for which other means of entry into the financial system are not available.

4.Assets Management:
 Asset management is a systematic process    of         developing,     operating, maintaining, upgrading, and disposing of assets in the most cost-effective manner (including           all        costs,   risks,    and performance attributes) by the following steps: definition of assets, stop/sales assets, Depreciation process and List of depreciated items  

 5.Accounting Reports:
Financial Reports help readers to make better-informed decisions in their dealings with the entity 

• Statement of account: reflects all transactions that took place between you and a particular customer for a given period of time.
• Trial Balance: list of credit entries and debit entries that businesses use to internally audit their double-entry accounting systems.
• Balance Sheet: contains details of a company's assets or liabilities at a specific point in time.
• Profit/Loss: refers to a financial statement that summarizes sales, manage expenses, and create profits.
• Trial Balance by Month.
• Account Reconciliation: compares between independent financial statements and records with internal financial records and ledgers.

Statement of account:

Report:

Trial balance:

 Profit and loss:

Allow to manage categories, products, warehouses, transfers, stock count & adjustments. In addition, all reports related to inventory management are available to improve analytical overview (Inventory Printing, Item Card Stock, Stock Value, and Cost Control.

  1. Categories:
There are four different top-level types :

• Product Line.
• Groups
• Categories
• Sub-Categories.
• Brands 

2. Items
Allows to configure items referring to their category, type, color, size, Bar code and packing bar code and 6 level of prices etc….

3. Warehouses.
Allows to configure warehouses by their name, related branch and specifying the type.

4. Transfers IN/OUT:
Stock transfer is the act of moving goods from one part of the distribution chain to another. An internal purchase order is created for stock transfer between branches and warehouses.

Transfer IN:

 Transfer Out: 

5. Stock adjustment:
 A stock adjustment is the increase or reduction made to the stock so that the actual quantity on hand matches the stock shown in the system basically, a correction in the records so that they agree with the physical count.

Stock count:

6. Purchase :
Allow to manage suppliers and purchases starting with

• Suppliers
• Request Order
• Purchase Order: make a list of orders you’re going to purchase.
• Purchase Invoice.
• Reception of Goods: when the products arrive to the stock.
• Purchase return.
• Payments
• Charges: such as, customs, transportation.
• Debit notes.

 In addition, all reports related to purchasing management are available to improve workflow process (A/P Aging, Purchases Statistics…).

Purchase invoice: 

Report:

Sales: 
Allow to manage clients and sales starting with ü  Customers.

• Sales Order.
• Sales Invoice.
• Delivery orders.
• Sales return.
• Receipts.
• Credit notes.

 In addition, all reports related to sales management are available to improve workflow process (Sales Statistics, Monthly Sales, Cash/Credit Sales, and Daily Sales by Item…).

Sales invoice :

7. Cash Management :
Allow to manage banking transactions like expenses, budgeting, incomes and transfers. In addition, all reports related to expenses are available to improve analytical overview and expenses control.

• Incomes process: is defined according to the context in which the concept is used.
• Daily Expenses: include wages, salaries, maintenance, rent, and depreciation.
• Daily debit and credit the cash/bank accounts.

8. Project management:
Includes creating Projects, Departments, Cost centers and Equipment to organize transactions based on it.

 9. Dashboard:

• Top 5 items.
• Balance of main accounts (cash, bank…).
• Top 5 creditors.
• Top 5 debtors.
• Expenses distribution.
• 

 10.Reports :
 Accurate stock reports produce accurate stock cost values which are essential to the precision of several financial reports if you use cost of sale accounting.

Ex: Daily sales by item, sales statistics, purchase statistics. Daily sales, daily summary, Cash/Bank report, expiry date, monthly sales, distribution of quantity by warehouse (horizontal view), Overtime Management, general Ledger.